The time zone for all times mentioned at the DATE website is CEST – Central Europe Summer Time (UTC+1). AoE = Anywhere on Earth.

Authors' Guidelines for Camera-Ready Submission of Accepted Papers

Deadline: Friday, 27 January 2023 AoE

Your submission for DATE 2023 has been accepted. Congratulations!

This page contains instructions to prepare the final material required to publish your contribution in time for the conference.

As the instructions differ depending on the type of accepted paper, please follow the appropriate links below.

One full conference registration (at paper author rate) is required per accepted paper, regardless of whether the only attendee/presenter is a student (in which case the student rate registration will not qualify) by Friday, 27 January 2023 AoE.

Submission instructions for proceedings

Please read instructions carefully and follow the steps to submit your final manuscript.

Deadline: Friday, 27 January 2023 AoE

  Instructions Deadline
1

Please format your paper according to the instructions given below:

  • Format your paper to A4 (210 x 297 mm) settings.
  • Please adhere to the strict page limit of your submission type. (See information in the specific sections below).
  • DO NOT include page numbers.
  • DO NOT include any copyright information.
  • Please remove all footer/header from your manuscript.
  • Use of color may enhance your figures and is encouraged.
  • Avoid the use of type-3 fonts since due to conversions by IEEE the original file size will extremely increase in IEEEXplore.
  • Font size: 10 pt
  • Margins: top = 19 mm, bottom = 43 mm, side = 13 mm.
  • Each column measures 89 mm wide, with a 6.3 mm measurement between columns.
  • Your file must meet the IEEE requirements. IEEE Templates are provided for Microsoft Word and LaTex files at www.ieee.org/web/publications/pubservices/confpub/AuthorTools/conferenc…. For more information see format.pdf.
  • Your file MUST be sent to SoftConf (the same place where you submitted your paper).

Friday, 27 January 2023 AoE

 
2

Upload your correctly formatted paper according to the instructions given below:

  • Your file MUST be sent to SoftConf (the same place where you submitted your paper).
  • To upload your PDF file for submission to DATE:
    • connect to https://www.softconf.com/date23/conference and log in with the same credentials you used to submit the paper
    • under the section "Submission(s)", click on "Your current Submission(s)"
    • you will see all submitted papers (both accepted and rejected). Click on the paper for which you want to upload the camera ready
    • click on "Final camera-ready submission"
    • follow the instructions provided in that page

REMARK: during the camera-ready submission procedure, you will be asked to confirm the title and the abstract of your paper.

It is your responsibility to check for the correctness of these data. These data, as well as the author names and author order should be exactly the same as they appear on the submitted PDF. The data will be published as is in the conference programme.

 Friday, 27 January 2023 AoE
3

One full conference registration (at speaker rate) is required per accepted paper, regardless of whether the only attendee/presenter is a student (in which case the student rate registration will not qualify). Registration deadlines for paper authors are as follows:

D, A, T and E Track (regular papers & extended abstracts), Multi-Partner Project Papers

Late Breaking Results papers, Focus Session papers

 

 

Friday, 27 January 2023 AoE

Thursday, 16 February 2023 AoE
4

One pre-recorded paper presentation video is required per accepted paper. Please follow the AV guidelines to prepare and upload your pre-recorded video.

 Friday, 24 February 2023 AoE
5

Audio-visual guidelines for the preparation of your paper presentation at DATE 2023

  
Your submission has been accepted as regular paper

Instructions for authors of papers accepted for the DATE Conference proceedings (regular paper)

These instructions are for authors of papers accepted for the conference as a regular paper. If you are an author of a paper accepted as an extended abstract, an industrial experience brief paper, a late breaking result paper, Multi-Partner Project paper or if your special day session or focus session proposal (panel, hot topic, embedded tutorial) contribution to the PhD Forum has been accepted, please refer to the specific instructions on this page.

Congratulations on acceptance of your paper for the DATE Conference! Each author should prepare a final manuscript for inclusion in the electronic conference proceedings to be published by EDAA.

The strict page limit for your paper is 6 pages. To prepare your camera-ready submission, please follow the instructions (steps one to five) above carefully!

Your submission has been accepted as an extended abstract

Instructions for authors of papers accepted for the DATE Conference proceedings (extended abstract)

These instructions are for authors of papers accepted as an extended abstract. If you are the author of a regular paper, an industrial experience brief paper, a late breaking result paper, Multi-Partner Project paper or if your special day session or focus session proposal (panel, hot topic, embedded tutorial) contribution to the PhD Forum has been accepted, please refer to the specific instructions on this page.

Congratulations on acceptance of your paper for the DATE Conference! Each author should prepare a final manuscript for inclusion in the electronic conference proceedings to be published by EDAA.

The strict page limit for your paper is 2 pages. To prepare your camera-ready submission, please follow the instructions (steps one to five) above carefully!

Your submission has been accepted as an industrial experience brief paper

Instructions for authors of papers accepted for the DATE Conference proceedings (industrial paper)

These instructions are for authors of papers accepted as an industrial experience brief paper. If you are an author of a paper accepted as a regular paper or an extended abstract, a late breaking result paper, Multi-Partner Project paper, or if your special day session or focus session proposal (panel, hot topic, embedded tutorial) contribution to the PhD Forum has been accepted, please refer to the specific instructions on this page.

Congratulations on acceptance of your paper for the DATE Conference! Each author should prepare a final manuscript for inclusion in the electronic conference proceedings to be published by EDAA.

The strict page limit for your paper is 2 pages. To prepare your camera-ready submission, please follow the instructions (steps one to five) above carefully!

Your submission has been accepted as a late breaking results paper (LBR)

Instructions for authors of papers accepted for the DATE Conference proceedings (LBR)

These instructions are for authors of papers accepted as a late breaking paper. If you are an author of a paper accepted as a regular paper or an extended abstract, industrial experience brief paper, Multi-Partner Project paper or if your special day session or focus session proposal (panel, hot topic, embedded tutorial) or contribution to the PhD Forum has been accepted, please refer to the specific instructions on this page.

Congratulations on acceptance of your paper for the DATE Conference! Accepted LBR submissions will be published in the electronic conference proceedings (to be published by EDAA) as submitted and were expected to be camera-ready during the initial submission. Thus, no separate camera-ready submission is required for your paper.

Your submission has been accepted as a Multi-Partner Project paper (MPP)

Instructions for authors of papers accepted for the DATE Conference proceedings (MPP)

These instructions are for authors of papers accepted as a Multi-Partner Project paper. If you are an author of a paper accepted as a regular paper or an extended abstract, a late breaking result paper, or if your special day session or focus session proposal (panel, hot topic, embedded tutorial) or contribution to the PhD Forum has been accepted, please refer to the specific instructions on this page.

Congratulations on acceptance of your paper for the DATE Conference! Each author should prepare a final manuscript for inclusion in the electronic conference proceedings to be published by EDAA.

The strict page limit for full papers is 6 pages and 4 pages for short papers. To prepare your camera-ready submission, please follow the instructions (steps one to five) above carefully!

Your focus session proposal (panel, hot-topic) has been accepted

Instructions for authors of focus session papers accepted for the DATE Conference proceedings

These instructions are for authors of papers accepted as part of a focus session (regular, invited or in the scope of a Special Day). If you are an author of a regular paper, an extended abstract, a late breaking result paper, Multi-Partner Project paper or an industrial experience brief paper or a contribution to the PhD Forum, please refer to the specific instructions on this page.

  • Panel Sessions are entitled to one (1) page per panelist in the proceedings.
  • Hot-Topic Sessions are allocated a maximum of six (6) pages per speaker, or one single paper for the entire session which should not exceed ten (10) pages.

To prepare your camera-ready submission for the inclusion in the electronic conference proceedings to be published by EDAA, please follow the instructions (steps one to five) above carefully!

Your contribution has been accepted for the PhD Forum.

Instructions for authors of contributions for the DATE PhD Forum

These instructions are for authors of contributions for the DATE PhD Forum. If you are an author of a regular paper, an extended abstract, a late breaking result paper, Multi-Partner Project paper or an industrial experience brief paper or your special day session or focus session proposal (panel, hot topic, embedded tutorial) has been accepted, please refer to the specific instructions on this page.

Authors should prepare and submit through the SoftConf portal:

  • a final version of the extended abstract (two pages plus one additional page of references by using the following template:https://www.overleaf.com/latex/templates/date23-phd-forum-template/qgwjbcxzftgv - deadline: 21 February 2023
  • a poster to be presented at the conference (suggested format is A0, portrait) - deadline: 31 March 2023. Note that it is the responsibility of the authors to print and bring the posters to the event.
 

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